Satisfactory Academic Progress (SAP) for federal financial aid will be checked once a year at the end of the spring term. Please familiarize yourself with the policy below.
Student Aid Programs Impacted by the Standard
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work-Study, Federal Perkins Loan, Federal Direct Student Loans, Federal Direct Parent PLUS Loans, and most University aid.
This standard does not apply to: tuition remission for dependents of Pitt employees, some outside scholarships, state student incentive grants (i.e. PHEAA State Grants); state agencies awarding state grants establish their own academic standards.
Grade Point Average
To remain in good standing, Pitt-Bradford requires that all students maintain a CUM GPA of at least 1.5 if you have earned up to 30 credits, and a CUM GPA of 2.0 if you have earned more than 30 credits.
Progress is checked once per year after the spring term. The Financial Aid Office compares the student’s cumulative credits attempted against the cumulative credits completed. Students are expected to successfully complete all credits
they enroll in for each term. Sometimes unexpected events occur which may cause the student to not complete a class or classes. Students must successfully complete 67% of their cumulative attempted credits. For example, a junior
that has completed 54 of 81 cumulative credits would still be making progress as they’ve completed at least 67% of their attempted classwork. All credits for which a student is registered after the add/drop deadline each term will
be included in attempted credits. Successfully completed credits are those in which a student receives a grade of A, B, C, D, S, or P. Conversely, I, G, NC, F, or W grades will be counted as no credits.
Students must complete their degree within 150% of the published length of their program. For financial aid purposes, a student enrolled in a program leading to the bachelor’s degree must complete the 120 required credits (121 for
radiological science) within a maximum of 180 credits taken. Likewise, a student enrolled in a program leading to an associate’s degree must complete the 60 required credits (69 for nursing) within a maximum of 90 credits taken.
Pace of completion requirements are specified and aligned with maximum timeframe permitted. Pace = total credits completed divided by total credits attempted. Once a student reaches the maximum number of credits, the student will
need to appeal and explain why he/she has exceeded 150% timeframe limit and what their plan for completion is. If an appeal is granted, federal financial aid will be based only on those credits a student needs to complete the
current degree program.
The Financial Aid Office evaluates academic progress after spring term. If the student does not complete 67% of their cumulative coursework, maintain the appropriate cumulative GPA, and/or exceeds the maximum timeframe to complete their degree, the student
is considered to be not making progress.
Credits Earned --
Grade of Incomplete
Credits for a course in which a student has received a grade of incomplete are considered as not successfully completed. When the incomplete grade becomes a letter grade, a reevaluation of the number of credits earned may be conducted to assess the student’s
successful completion of the required number of credits. It is the student's responsibility to inform the Financial Aid Office of such a grade change.
Courses dropped before the conclusion of the add/drop period each semester will not count as attempted credits. Credits for a course from which a student has withdrawn are not considered as completed. If, because of course withdrawal a student has not
earned the minimum required credits, the student is considered as not having made satisfactory progress.
Remedial Courses with Credit
Aid is granted for a maximum of 30 credits of remedial work and credits earned are counted toward academic progress.
All grades and attempted credits will be counted toward academic progress and maximum available timeframe, even if only some of these credits appear on your transcript. Please note: Federal regulation allows for financial aid to pay for one retake of any previously passed course.
No aid is granted for credits which are earned by a student through a challenge/CLEP exam. However, credits earned in this manner will be included for the purpose of checking academic progress.
Credits earned at another institution under a Consortium Agreement will be used to determine enrollment status for the awarding of federal financial aid. Such courses will be treated in the determination of academic progress as if they were transfer credits
(ie. Credits count but GPA does not).
Transfer credits that are accepted toward a student’s educational program count as both attempted and complete credits. Grades earned at other colleges are not included in the Pitt-Bradford GPA. Only the academic credit is transferred.
Summer will count as any other payment period or term. Students are not automatically eligible for aid in the summer as a make-up period. Academic progress for summer will be checked at the end of the next academic year, unless a student is on ‘probation’
or ‘academic plan.’
Special Note to Undergraduate Students
It normally takes 120 credits to obtain a bachelor’s degree. To graduate in four years, a student must enroll for a minimum of 15 credits per semester. Enrolling for 12 credits (minimum for full-time students) would extend graduation 1 to 1 ½ years.
There are some financial aid program limits that would make this last year difficult. For example, PHEAA State Grant has a limit of 8 semesters (part-time is proportionately more). Additionally, Panther Scholarships, Dean's, College in High School
and BRIDGES are limited to four (4) years. It should be noted that students who have been reinstated after suspension are limited to a maximum of 13 credits their first semester back so they must plan accordingly.
Re-establishing Eligibility for Financial Aid
A student may re-establish eligibility for Title IV aid by paying for and passing credits and/or improving cumulative GPA that was lacking. Once the student has resolved the deficiency, the student can notify the Financial Aid Office in writing that
he/she would like to be re-evaluated for Title IV aid.
Alternatively, a student may also have grades posted for incomplete coursework or study abroad or have a grade changed. In these cases, a student must complete an “Academic Progress Exception Form” and send a copy of his/her final transcript to the Financial
Aid Office. If coursework was completed outside the Pitt system, the student must include a copy of that grade transcript as well. The deadline for submitting this exception form is October 15th following the initial year of unsatisfactory
-- OR --
Written Appeal for Academic Progress
Incomplete forms and requests without proper documentation will be automatically returned to the student for completions. Appeal must include:
-- AND --